Commercial Invoice vs. Packing List

A commercial invoice tells customs and the buyer what was sold and for how much. A packing list tells the people handling the freight what is inside each carton, crate or pallet. Prepare both before collection and cross-check the details with your supplier.

What goes on a commercial invoice?

Include the seller and buyer details, invoice date and reference, a clear description of each item, quantities, unit prices, total value and currency. Confirm the commodity code and any additional declarations with the party handling customs clearance. A pro forma invoice can be useful for quoting or planning before the sale. Check which final documents your shipment requires before dispatch.

What goes on a packing list?

List how the goods are packed. Identify the package marks and numbers, contents, package count, dimensions and net and gross weights. Use the same references and descriptions as the invoice so the warehouse and consignee can match them to the actual freight.

Check both documents before dispatch

• Reconcile the item descriptions, quantities and shipment references.
• Match the package count and weights to the cargo and transport booking.
• Confirm whether the route or goods require supporting documents such as a certificate of origin.

If you are preparing a shipment to Iran, ask the World Green Line team which documents to prepare for your route and cargo.